As a Board Certified Behavior Analyst (BCBA) working in-home, staying organized is key to preventing overwhelm and burnout. Between scheduling sessions, tracking data, and managing stimuli, having the right tools can make all the difference. In this post, I’ll share my go-to resources that help me stay efficient, effective, and stress-free :)
*The amazon links below are commissioned earned, no commission is earned on any of my other recommendations outside of amazon
- Practice Management Systems - AlohaABA
As a solo BCBA, AlohaABA is my favorite practice management system. It allows me to easily schedule recurring appointments, track mileage, upload authorizations and client files, handle billing, and more. The platform is extremely user-friendly, and their top-notch customer support is a huge plus. Best of all, it fits my budget with per-user pricing and no minimum monthly cost.
2. Motivity - Data Collection
When it comes to data collection, Motivity is a highly customizable system that makes it easy to create goals, track progress, and customize data collection. It includes a goal bank, session note templates, signature collection, and downloadable graphs. Plus, it integrates seamlessly with AlohaABA, offering a discounted rate when using both systems. With pricing based on a per-client model, it's budget-friendly for small practices.
3. Storage Crates and Bins
As a BCBA, I accumulate a lot of toys and stimuli, which can quickly take over my space. Investing in storage bins has been a lifesaver for keeping everything organized in my car and closet. I use labeled plastic bins to categorize items, making it easy to find what I need for each session.
1 for $20 or 5 for $113 on Amazon
4. DYMO Label Maker
If you don’t have a label maker, you’re missing out! This handy tool helps me label client-specific stimuli, bins, books, and more. I love how easy it is to change font sizes and styles for a personalized touch. It's been a game-changer in keeping materials organized and accessible.
Amazon $32
5. Photo and Craft Storage Boxes
These photo and craft storage boxes are perfect for keeping visual stimuli organized! I use them for communication cards, emotion cards, language kits, and more. The compact design makes it easy to keep things separated and clearly labeled using my label maker. They’re even great for creating a portable assessment kit.
Amazon $25
6. Calendly + Zoom for Seamless Scheduling
As I ventured into telehealth, Calendly became my go-to for scheduling virtual sessions. It allows clients to book sessions that fit their schedule, with automatic calendar integration and email confirmations. I love how easy it is to manage appointments, and I’m still exploring other options for telehealth scheduling.
7. Storage Clip Boards
I was blown away when I discovered storage clipboards! These are perfect for in-home sessions, providing storage for visuals, pens, timers, and small fidgets all in one place. They’re lightweight yet spacious, making them an essential part of my toolkit.
$9 Amazon
8. Extra Large Tote Bag
Finding a spacious and durable bag can be a challenge, but this extra-large tote bag checks all the boxes. I purchased one for my RBT, filled it with activities and stimuli, and it’s been a game-changer for in-home sessions. With plenty of pockets and a lightweight design, it’s perfect for transporting materials.
$15 Amazon
9. Expanding File Organizer
I love using expanding file organizers to keep client-specific materials organized. They’re slim enough to carry but spacious enough to hold larger items that don’t fit in craft boxes. I have one for each client that stays in their home, as well as one I carry with me for quick access to important documents.
$6 Amazon
10. Mesh Storage Bags
These mesh drawstring bags are perfect for organizing small toys, craft supplies, and stimuli. They’re washable, durable, and eco-friendly, making them a great alternative to plastic bags. I use them to store everything from Legos to fidget toys, and the multiple sizes make them versatile for all my therapy needs.
$17 Amazon
These tools have been invaluable in helping me stay organized and efficient as an in-home behavior analyst. If you have any other recommendations or tools that you swear by, I'd love to hear about them! Feel free to share in the comments or shoot me a message.